The Team Personal Assistant is a key supporting role working alongside our Partners and Directors. You will provide proactive support in all dealings, assisting with the delivery of projects and company initiatives as well as reporting, planning, scheduling, and organising tasks to keep time and attention focused on company goals, objectives, and priorities.
Success in this role will see the Team Personal Assistant demonstrate the ability to plan, prioritise and manage multiple tasks with multiple deadlines, whilst maintaining attention to detail. Schedules will be organised efficiently, with no conflicts, and meetings prioritised for maximum effectiveness and time utilisation.
The Team Personal Assistant plays a key supporting role in building our company’s reputation with employees, customers, and other stakeholders. In this role it will be critical to maintain cordial and respectful relationships and be influential in promoting our culture, working environment and brand.
This role requires someone who has a passion for learning and strives for continual improvement, on both a personal level and within the wider network of PAs and EAs. Success will see you take ownership of your development, that you’ll be fully supported with by the business, and contributing to the overall success of the team.
The individual in this role will have access to many forms of confidential and sensitive information. Being able to maintain confidentiality and exercise discretion at all times is essential for success.
Here at Buro Happold, expect the exceptional.
From the projects you will work on to the clients we work with. From career-defining opportunities to an inclusive and diverse practice where we all contribute to a more equitable world. From our reputation to our relationships. Wherever your Buro Happold career takes you, it’ll be anything but ordinary.
Your next role
Join us and be surrounded by exceptional opportunities in an environment alive with innovation and possibility. Your new team has a willingness and curiosity to see possibility and potential in everything – from the most iconic projects to our everyday conversations.
- This is an extraordinary opportunity to contribute to our fantastic Business Support team.
- Buro Happold has a clear strategic plan, strong learning culture and entrepreneurial mindset that will allow you to thrive.
- You’ll be part of something bigger than us all where sustainability, equity, social and performance outcomes matter. Buro Happold is committed to doing the right thing, even when that’s the hardest thing. This is a genuine opportunity to make impact - and leave real legacy.
Key duties
- Co-ordinating schedules, events, appointments, reservations, and travel arrangements.
- Reviewing inboxes, ensuring emails are redirected as required and responded to in a timely manner.
- Act as a liaison between all departments, stakeholders, and clients.
- Proactively supporting Partners/Directors in driving forward business objectives.
- Reliably prepare, edit, and maintain correspondence, communications, presentations, and other documents.
- Provide information for reports and records through research, data retrieval, compiling and/or tabulating statistics, and organising and presenting the information in useable and understandable formats.
- Support the wider PA/EA team and assist in the induction of new employees.
- Ensuring a constant and timely flow of information across all areas of the business.
- Continuously look to improve processes and working practices.
- Actively seeks to expand role into new areas adding wider value of support to the business and providing a first-class service.
- Working collaboratively and communicatively with other Team Personal Assistants is essential.
Your skills and experience
- Previous experience in a similar role is essential.
- Proficient user of the MS365 suite of applications.
- Attention to detail and proven ability to effectively prioritise workflow is key.
- Demonstrates effective communication skills.
- Ability to exercise good judgement, show initiative and be proactive.
- Ability to work autonomously and in a team in an organised and detailed manner.
- High standards of ethics and confidentiality to handle sensitive information.
- Ability to manage multiple conflicting deadlines.
- Emotional intelligence.
What we offer you
Bring your knowledge and expertise to one of the world’s most respected consultancies.
- Hybrid working arrangements.
- Attractive salary and benefits package including life assurance and income protection.
- Holiday entitlement of 25 days per annum (exclusive of bank holidays) and flexible holiday arrangements.
- Generous company pension scheme.
- Flexible benefits including cycle scheme, dental insurance, optical cover, travel insurance, season ticket loans, and corporate discounts.
- Enhanced parenthood leave policies.
- 3pm finish on the last Friday of the month.
- A strong commitment to your continuous development. Whatever stage in your career, we have a learning and development programme that will enable and empower you.
- Entitlement to two memberships to professional bodies or subscriptions
- A commitment to your wellbeing through a comprehensive employee assistance programme and wellbeing activities A supportive and inclusive environment that will welcome you through social and outreach activities from the Young Employees Forum to mentoring.
- An international culture that wherever your career takes you at Buro Happold, you won’t be far from the exceptional.
Apply now and be where exceptional is everywhere.
A place for everyone
Buro Happold values individual's flexible approaches to working patterns as an important part of the way you work and achieve balance. We welcome applications from those who are seeking flexibility in their careers.
Our exceptional portfolio of projects is the result of the diversity of thought, identities, backgrounds and experiences that shape us. Appreciating each other’s differences is key, we want employees to feel they don’t have to mask elements of their identity to thrive.
We are working to change the lack of representation of marginalised groups in the built environment and are particularly keen to hear from anyone who feels they are underrepresented in the industry. We have much to learn from one another. Embracing difference allows us to develop the most innovative and elegant solutions.
Please let us know if there are any adjustments we could make to the application process to make it easier and more comfortable for you. Contact recruitment@burohappold.com so we can work with you to support you throughout your application.
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