Buro Happold has an exciting opportunity for an Office Assistant to join our Office Operations team and play a crucial role in maintaining exceptional service standards to ensure the seamless operation of our London office.
You will assist with office service duties such as meeting room catering, facilities and reception support and general housekeeping. The role will also involve some lifting.
This is a full-time permanent role and will be based in our London office 5-days a week. There will also be a requirement for some occasional out of ours and weekend work to fulfil the role duties. Standard hours are 8:30am - 17:00pm.
Here at Buro Happold, expect the exceptional.
From the projects you will work on to the clients we work with. From career-defining opportunities to an inclusive and diverse practice where we all contribute to a more equitable world. From our reputation to our relationships. Wherever your Buro Happold career takes you, it’ll be anything but ordinary.
Your next role
Join us and be surrounded by exceptional opportunities in an environment alive with innovation and possibility. Your new team has a willingness and curiosity to see possibility and potential in everything – from the most iconic projects to our everyday conversations.
We are looking for a passionate candidate who can inspire and motivate at every level.
Buro Happold has a clear strategic plan, excellent learning culture and entrepreneurial mindset that will allow you to thrive.
You’ll be part of something bigger than us all where sustainability, equity, social and performance outcomes matter. Buro Happold is committed to doing the right thing, even when that’s the hardest thing. This is a genuine opportunity to make impact - and leave real legacy.
Key duties:
- Supporting the catering and facilities coordinator with the preparation and dismantling of meeting rooms, including arranging catering services and configuring room layouts.
- Performing daily set-up, restocking, and cleaning of office tea stations and coffee machines.
- Handling the receipt and unpacking of all catering and mail deliveries.
- Conducting inventory checks and restocking of catering supplies and stationery.
- Maintaining cleanliness in all kitchen and tea point areas, ensuring they are always tidy and presentable.
- Handling facilities and catering-related requests from the relevant helpdesk, ensuring all queries are resolved within the agreed service level agreements (SLAs).
- Updating online Health & Safety checklists, ensuring the ladder register is reviewed and updated monthly, and replenishing first aid kits.
- Conducting Health & Safety inspections and checks, ensuring that emergency evacuation routes are clear and that fire doors are functioning properly.
- Performing monthly checks on emergency lights and conducting weekly water flushing.
Your skills and experience:
- Possess a Level 2 certification in Food Hygiene (training available).
- Comprehensive knowledge of Food Safety, Allergens, and Safety Regulations (training available).
- Awareness of Health & Safety practices (training available).
- Fire Warden certification (training provided).
- First Aid Officer certification (training provided).
- Positive mindset with an excellent focus on customer service.
- Professional, confident, and collaborative.
- Exceptional time management and organisational skills.
- Self-motivated and capable of working independently.
- Adaptable and resilient to changing workloads and priorities.
- Previous experience in office and facilities management.
What we offer:
Bring your knowledge and expertise to one of the world’s most respected consultancies.
- Attractive salary and benefits package including life assurance and income protection.
- Holiday entitlement of 25 days per annum (exclusive of bank holidays) and flexible holiday arrangements.
- Generous company pension scheme.
- Flexible benefits including cycle scheme, dental insurance, optical cover, travel insurance, season ticket loans, and corporate discounts.
- Enhanced parenthood leave policies.
- 3pm finish on the last Friday of the month.
- A strong commitment to your continuous development. Whatever stage in your career, we have a learning and development programme that will enable and empower you.
- Entitlement to two memberships to professional bodies or subscriptions
- A commitment to your wellbeing through a comprehensive employee assistance programme and wellbeing activities A supportive and inclusive environment that will welcome you through social and outreach activities from the Young Employees Forum to mentoring.
At Buro Happold, everyone else’s extraordinary is just our everyday.
Apply today and be a part of our legacy.
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A place for everyone
Buro Happold values an individual's flexible approaches to working patterns as an important part of how you work and achieve balance. We welcome applications from those who are seeking flexibility in their careers.
Our exceptional portfolio of projects is the result of the diversity of thought, identities, backgrounds, and experiences that shape us. Appreciating each other’s differences is key, we want employees to feel they don’t have to mask elements of their identity to thrive.
We are working to change the lack of representation of marginalised groups in the built environment. We are particularly keen to hear from anyone who feels they are underrepresented in the industry. We have much to learn from one another. Embracing differences allows us to develop the most innovative and elegant solutions.
Please let us know if there are any adjustments we could make to the application process to make it easier and more comfortable for you. Contact recruitment@burohappold.com so we can work with you to support you throughout your application.
