US Billing Specialist
We are seeking a detail-oriented and proactive Billing Specialist to support monthly billing operations across the US region. This role is responsible for invoice preparation, portfolio reconciliation, project financial health monitoring, and maintaining strong working relationships with Project Directors, Project Leaders, and the US Finance team.
The ideal candidate is highly organized, responsive, and comfortable working with financial data, while demonstrating strong communication and client service skills.
Here at Buro Happold, expect the exceptional.
From the projects you will work on to the clients we work with. From career-defining opportunities to an inclusive and diverse practice where we all contribute to a more equitable world. From our reputation to our relationships. Wherever your Buro Happold career takes you, it’ll be anything but ordinary.
Your next role
Billing & Invoice Management
- Prepare and generate invoice drafts for review based on project and contractual requirements
- Create custom, client-facing invoices, tailoring format and content to client preferences
- Ensure accuracy and completeness of invoices prior to submission
- Support timely monthly billing cycles across assigned partner portfolios
Portfolio & Project Reconciliation
- Perform invoice and project portfolio reconciliations, ensuring alignment between financial systems, budgets, and billed amounts
- Identify and resolve discrepancies in a timely manner
- Maintain accurate billing records and documentation for audit and reporting purposes
Stakeholder Engagement
- Build and maintain effective working relationships with Project Directors, Project Leaders and the US Finance team
- Act as a key point of contact for billing-related inquiries, ensuring a high level of service and collaboration
- Engage regularly with stakeholders to understand project status and billing needs
Accounts Receivable & Collections Support
- Track and record communications related to collections efforts
- Perform consistent follow-up to ensure timely resolution of aged receivables, as needed
Project Health Monitoring
- Proactively monitor and maintain project financial health, highlighting risks such as unbilled work, aging WIP, or overdue receivables
- Escalate concerns and recommend corrective actions to stakeholders
- Support portfolio reviews and provide relevant insights
Performance Expectations
- Respond to internal and external inquiries within 24 hours
- Demonstrate a proactive approach to managing project health and resolving issues
- Maintain a high degree of accuracy and attention to detail
- Effectively prioritize workload across multiple partners and deadlines
Your skills and experience
- Experience in project accounting, invoicing, or related field (or equivalent experience)
- Strong Excel skills (required) – ability to work with data, perform reconciliations, and organize information efficiently
- Strong verbal and written communication skills
- Organizational and time management abilities
- Ability to build relationships and collaborate with cross-functional teams
- High level of professionalism and customer service mindset
Preferred Qualifications
- Prior experience in billing, accounting, or finance
- Experience working with ERP or billing systems is a plus
- Attention to Detail
- Accountability & Responsiveness
- Proactive Problem Solving
- Relationship Building & Collaboration
- Financial Acumen (developing)
What we offer you
Bring your knowledge and expertise to one of the world’s most respected consultancies.
- Competitive salary and benefits package including Annual Discretionary Bonus, Comprehensive Health Insurance Scheme for both you and your family, Group Personal Accident Cover
- Our 5-day workweek policy supports work-life balance, ensuring you have time to relax and recharge.
- A strong commitment to your continuous development. Whatever stage in your career, we have a learning and development programme that will enable and empower you
- Benefit from our Employee Referral Bonus, rewarding you for bringing talented candidates into our fold
- A commitment to your wellbeing through a comprehensive Employee Assistance Programme (EAP) and wellness initiatives designed to support your mental and physical health
- Back to Work Program for Women - Swam Siddha - We're committed to empowering women, facilitating seamless re-entry into the workforce through our dedicated program
- Engage with our vibrant community through the Young Employees Forum, Diversity and Inclusion Forum, and BH Women's Network, fostering a supportive and diverse workplace culture
- Make a difference in the world with our Share Our Skills (SOS) program, offering opportunities to support local communities and those in need globally.
- An International Culture that wherever your career takes you at Buro Happold, you won’t be far from the exceptional.
A place for everyone
Buro Happold values an individual's flexible approaches to working patterns as an important part of the way you work and achieve balance. We welcome applications from those who are seeking flexibility in their careers.
Our exceptional portfolio of projects is the result of the diversity of thought, identities, backgrounds, and experiences that shape us. Appreciating each other’s differences is key, we want employees to feel they don’t have to mask elements of their identity to thrive.
We are working to change the lack of representation of marginalised groups in the built environment and are particularly keen to hear from anyone who feels they are underrepresented in the industry. We have much to learn from one another. Embracing differences allows us to develop the most innovative and elegant solutions.
Please let us know if there are any adjustments, we could make to the application process to make it easier and more comfortable for you. Contact IndiaHR@burohappold.com so we can work with you to support you throughout your application.
#LI-MP1 #LI-Onsite