Vacancies

Senior Document Controller

We’re looking for an experienced and enthusiastic Senior Document Controller to join our growing team in our Bengaluru office.

This role is central to supporting our global project teams with robust document management practices, ensuring successful and coordinated project delivery. This role will oversee a Bengaluru based Document Control delivery group, provide guidance and support to Engineering Teams, Project Management teams, external collaborators, contractors and clients when needed.

About Buro Happold:

Described by our clients as ‘passionate’, ‘innovative’, ‘collaborative’: Buro Happold Engineering is an independent, international engineering practice that over the last 49 years has become synonymous with the delivery of creative, value led building and city solutions for an ever-changing world. Having worked on every continent, our clients include more than 90% of the world’s leading architectural practices and we have collaborated with global organisations such as the United Nations, The World Bank and UNESCO. Through our global community of driven, world leading engineering professionals we deliver elegant solutions for buildings and cities that seek to address the major problems facing societies today.

As an organisation we strive for progress and are committed to finding new and better ways to deliver elegant solutions. We recognise that this can only happen if our people can keep up with, create and implement the latest developments in technology and ideas. We offer learning and development opportunities at every level, to help shape exciting and personally satisfying careers and ensure our engineers stay at the cutting edge of industry thought.

What will you be doing …

As a Senior Document Controller, you will:

Development and day-to-day leadership of a growing Document Control delivery group: Working on projects for the UK based Projects team under supervision of Document Control & Information Management team leaders.
Day-to-day Distribution, Storage, and Retrieval of Drawings and Documents: Managing the flow of documents within the organisation, ensuring timely distribution, secure storage, and efficient retrieval.
Advising on Document Numbering Systems: Providing guidance on establishing effective document numbering systems to maintain consistency and ease of reference.
Project-Level Implementation of Document Numbering Systems, Revisions, and Status Protocols: Implementing and maintaining document control processes specific to each project, including version control and status tracking.
Common Data Environment (CDE) management and oversight: Management and control of project CDEs including Autodesk Construction Cloud, setting up and day-to-day maintenance of project CDE’s for both internal projects and multi-stakeholder/client facing projects.
Project-Level Implementation and management of Master and Task Information Delivery Plans: Liaising with client and delivery teams to ensure MIDP/TIDP template is kept up to date and the correct information is inputted, managing the quality of the data and preparing, checking and issuing the MIDPs at appropriate milestones.
Co-Authoring and Maintaining Agreed Internal and External Distribution Lists / Workflow Groups: Collaborating with relevant stakeholders to create and manage distribution lists for documents and drawings within the CDE sites.
Quality Assurance & Control (QA/QC) Checks on Documents and Drawings: Ensuring the accuracy, completeness, and compliance of documents through systematic reviews.
Checking Against Drawings/Documents Listed in the MIDP/TIDP: Verifying that issued documents align with the project’s requirements and are correctly recorded.
Establishing, Governing, and Auditing Issuing and Transmitting of Files: Overseeing the process of distributing files and maintaining audit trails.
Receiving Notifications, Incoming Emails, Downloading, and Communicating External Documentation: Managing external documents received through agreed channels. Ensuring timely access to project-related files.
Providing In-House Awareness Training on Common Data Environment (CDE) Sites: Assisting team members with navigating and using platforms like Conject, 4Projects, Aconex, and Asite.
Identifying Documents/Drawings Requiring Comments and Notifying Teams: Monitoring comment deadlines and facilitating collaboration, and effective comment responses across the project team.
Downloading Requests for Information (RFIs), Early Warning Notices (EWNs), and Responses: Distributing relevant information to project teams.
Creating Tracking Reports for RFIs, Comments, etc.: Generating reports to monitor project progress.
Conducting Full Project Documentation Audits: Ensuring comprehensive documentation control when joining established projects.
Participating in Project Team Meetings and Briefings: Collaborating with clients and colleagues to stay informed and aligned

Required Experience:

Bachelor’s degree in a relevant field.
Minimum 8 years of document control experience in engineering and construction.
Experience working on international projects.
Fluent in English, with strong communication skills across time zones.

Required Skills:

Collaboration Tools: Electronic Document Management System (EDMS), Proven experience with EDMS is crucial. This involves managing, organising, and tracking documents electronically using extranet collaboration tools, particularly, Autodesk Construction Cloud, as well as Conject, 4Projects, Asite, or Aconex.
Design and Construction Documentation: Familiarity with handling design and construction documents is essential. Understanding the context and specifics of these documents is valuable.
Metadata Awareness: Being familiar with metadata concepts is important. Metadata helps categorise and organise documents effectively.
Attention to Detail: Exceptional attention to detail is a must. Document controllers need to ensure accuracy and consistency in managing documents.
Document Control Processes and Systems: Knowledge of document control processes and systems within projects is necessary. This includes understanding approval workflows and version control.
Document Management Systems (DMS): Microsoft Office: Advanced skills in Microsoft Office, especially Excel, are valuable. SharePoint: Proficiency in SharePoint, a web-based collaboration platform, is crucial for managing, storing, and collaborating on documents1.
Records Management: Understanding records management practices ensures proper document retention and compliance.
Communication Skills: Proficient English language communication, especially when interacting with senior staff members across international borders and time-zones is essential.
Organisational Skills: Being organised and planning ahead to meet deadlines are critical for effective document control.
Multi-Project Management: Ability to work across multiple projects and prioritise tasks appropriately.
Proactive Attitude: A proactive and approachable attitude when dealing with internal and external stakeholders is valuable.
Independence and Initiative: Demonstrating initiative and working independently contribute to successful document control.
Continuous Improvement: Enthusiasm for delivering excellent performance and identifying areas for process improvement.

What we offer you

Bring your knowledge and expertise to one of the world’s most respected consultancies.
Competitive salary and benefits package including Annual Discretionary Bonus, Comprehensive Health Insurance Scheme for both you and your family, Group Personal Accident Cover
Our 5-day workweek policy supports work-life balance, ensuring you have time to relax and recharge.
A strong commitment to your continuous development. Whatever stage in your career, we have a learning and development programme that will enable and empower you
Receive entitlements to two professional memberships or subscriptions, fostering your professional network and knowledge
Benefit from our Employee Referral Bonus, rewarding you for bringing talented candidates into our fold
A commitment to your wellbeing through a comprehensive Employee Assistance Programme (EAP) and wellness initiatives designed to support your mental and physical health
Back to Work Program for Women - Swam Siddha - We're committed to empowering women, facilitating seamless re-entry into the workforce through our dedicated program
Engage with our vibrant community through the Young Employees Forum, Diversity and Inclusion Forum, and BH Women's Network, fostering a supportive and diverse workplace culture
Make a difference in the world with our Share Our Skills (SOS) program, offering opportunities to support local communities and those in need globally.
An International Culture that wherever your career takes you at Buro Happold, you won’t be far from the exceptional.

Join us to find out what you’re really capable of.

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