An opportunity has arisen for an outstanding Group Coordinator to provide complete administrative support to our busy team in Mumbai!
Working amongst a team of dedicated, enthusiastic and creative engineering professionals, this role will see you work at the heart of the team ensuring that all operational support runs smoothly and allows our engineers to work to full capacity. You will be a real linchpin for your team, calmly handling your workload with maturity and efficiency. Utilising exceptional communication skills, you will confidently get things done and always anticipate what your team needs next. Creativity and an eye for design and detail will serve you well, in this wide-ranging and engaging position.
Here at Buro Happold, expect the exceptional.
From the projects you will work on to the clients we work with. From career-defining opportunities to an inclusive and diverse practice where we all contribute to a more equitable world. From our reputation to our relationships. Wherever your Buro Happold career takes you, it’ll be anything but ordinary.
Your next role
- Being an all-round administration linchpin for the engineering teams and the main point of contact for all their admin queries
- General administration support from photocopying and scanning papers to typing, formatting and modifying documents, reports, correspondence and spreadsheets
- Liaising with a variety of teams including IT, HR, Finance and Marketing to collaborate and coordinate operations.
- Supporting business development with bid preparation, including assisting with the update of team CV's
- Maintenance of departmental listings, networking in other offices and beyond and signposting for helpful contacts.
- Keeping our teams safe by maintaining accurate H&S records and reminding about renewals and courses
- Supporting timely project management and resource planning by ensuring that staff timesheets/expenses are submitted promptly and appropriate staff absences and training are recorded.
- Supporting and inducting new team members, welcoming them and helping them to integrate into the team
- Coordinate, attend and minute group meetings, as well as organising meetings both internal and external
- Managing and coordinating business travel arrangements for the team working with the In-House Travel team and external Travel Management Company
Your skills and experience
- 3-6 years' experience in relevant.
- Can-do attitude with an enthusiasm to connect with the team and their work
- Highly organised and natural planner
- Great communication skills whether written in emails or documents, face to face or via phone
- Excellent computer and IT skills including; Word, Excel and experience of using spreadsheets and databases.
- A solid foundation of office experience and a proactive approach to your work
- Working knowledge of InDesign or another design programme would be highly advantageous
What we offer you
Bring your knowledge and expertise to one of the world’s most respected consultancies.
- Competitive salary and benefits package including Annual Discretionary Bonus, Comprehensive Health Insurance Scheme for both you and your family, Group Personal Accident Cover
- Our 5-day workweek policy supports work-life balance, ensuring you have time to relax and recharge.
- A strong commitment to your continuous development. Whatever stage in your career, we have a learning and development programme that will enable and empower you
- Benefit from our Employee Referral Bonus, rewarding you for bringing talented candidates into our fold
- A commitment to your wellbeing through a comprehensive Employee Assistance Programme (EAP) and wellness initiatives designed to support your mental and physical health
- Back to Work Program for Women - Swam Siddha - We're committed to empowering women, facilitating seamless re-entry into the workforce through our dedicated program
- Engage with our vibrant community through the Young Employees Forum, Diversity and Inclusion Forum, and BH Women's Network, fostering a supportive and diverse workplace culture
- Make a difference in the world with our Share Our Skills (SOS) program, offering opportunities to support local communities and those in need globally.
- An International Culture that wherever your career takes you at Buro Happold, you won’t be far from the exceptional.
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