Buro Happold is recruiting an Office Manager on a six month fixed term contract to oversee the successful operation of our Edinburgh office, providing a welcoming, effective, and safe office environment that engages its people and provides space for collaboration and creative innovation, and ensuring smooth operation and collaboration between departments.
Here at Buro Happold, expect the exceptional.
We offer learning and development opportunities at every level to help shape exciting and personally satisfying careers. Join us to be part of a global community of driven professionals committed to finding new and better ways to deliver elegant solutions.
Your next role
Join us and be surrounded by exceptional opportunities in an environment alive with innovation and possibility. Your new team has a willingness and curiosity to see possibility and potential in everything – from the most iconic projects to our everyday conversations.
We are looking for a passionate candidate who can inspire and motivate at every level.
Buro Happold has a clear strategic plan, excellent learning culture and entrepreneurial mindset that will allow you to thrive.
You’ll be part of something bigger than us all where sustainability, equity, social and performance outcomes matter. Buro Happold is committed to doing the right thing, even when that’s the hardest thing.
Key duties:
- Proactively deal with queries related to the running of the office, engaging the Office Director where appropriate, whilst providing PA support to the Office Director, and maintaining 24hr contact in case of call out.
- Continuously looking to support and enhance office functions including enhancing workspaces, and ensuring office initiatives such as sports and social events, office marketing events, wellbeing, charity events are fully supported.
- Supplier management responsibility – understanding of contract terms and continuously looking to enhance supplier performance, cost and delivery of service.
- Proactively communicate with other Office Managers and join scheduled meetings to establish procedures and set standards.
- Lead the Office Incident Response Team, maintaining emergency plans and procedures, ensuring other key holders are aware, and incidents are reported, investigated and resolved correctly.
- Budgetary responsibility for office related costs, including planning yearly budgets, re-forecasting and ensuring budgets are adhered to.
- Any other reasonable office related tasks as required.
Your skills and experience:
- Demonstrable experience in an Office Management role.
- Experience in supplier and contract negotiation, relationship-building and budget management.
- Previous experience in planning and monitoring HSE objectives.
- Solid computer and IT experience of working with Word, Outlook, Excel, SharePoint, and Teams.
- Demonstrable ability to positively influence decision making.
- Experience of Facilities or Operations management would be advantageous.
- Understanding of general finance and budgeting, would be advantageous.
What we offer:
- Bring your knowledge and expertise to one of the world’s most respected consultancies.
- Attractive salary and benefits package including life assurance, income protection, and private medical cover.
- Holiday entitlement of 25 days per annum (exclusive of bank holidays) and flexible holiday arrangements.
- Generous company pension scheme.
- Flexible benefits including cycle scheme, dental insurance, optical cover, travel insurance, season ticket loans, and corporate discounts.
- Enhanced parenthood leave policies.
- 3pm finish on the last Friday of the month.
- A strong commitment to your continuous development. Whatever stage in your career, we have a learning and development programme that will enable and empower you.
- Entitlement to two memberships to professional bodies or subscriptions
- A commitment to your wellbeing through a comprehensive employee assistance programme and wellbeing activities A supportive and inclusive environment that will welcome you through social and outreach activities from the Young Employees Forum to mentoring.
How to Apply
If you are passionate about finance and eager to contribute to innovative engineering solutions, we would love to hear from you.
A place for everyone
Buro Happold values an individual's flexible approaches to working patterns as an important part of how you work and achieve balance. We welcome applications from those who are seeking flexibility in their careers.
Our exceptional portfolio of projects is the result of the diversity of thought, identities, backgrounds, and experiences that shape us. Appreciating each other’s differences is key, we want employees to feel they don’t have to mask elements of their identity to thrive.
We are working to change the lack of representation of marginalised groups in the built environment. We are particularly keen to hear from anyone who feels they are underrepresented in the industry. We have much to learn from one another. Embracing differences allows us to develop the most innovative and elegant solutions.
Please let us know if there are any adjustments we could make to the application process to make it easier and more comfortable for you. Contact recruitment@burohappold.com so we can work with you to support you throughout your application.