Buro Happold is recruiting a Facilities Coordinator - Join a team where your organisational skills and eye for detail help shape a productive, safe, and welcoming workplace.
This person can be based in Edinburgh, reporting into our Facilities Manager. Our Edinburgh office is a vibrant hub of collaboration and creativity, and we’re looking for a proactive and professional Facilities Coordinator to join us on a 12-month fixed term contract.
Our Edinburgh office is a vibrant hub of collaboration and creativity, and we’re looking for a proactive and professional Facilities Coordinator to join us on a 12-month fixed term contract.
About The Role:
As our Facilities Coordinator, you’ll play a key role in ensuring the smooth running of our Edinburgh office. You’ll be the go-to person for facilities-related matters, supporting the Office and Facilities Manager and working closely with teams across the UK. From managing contractors and compliance to creating a welcoming and safe environment, your work will help foster a space where innovation thrives.
Key Responsibilities:
- Act as the main point of contact for facilities and manage the Facilities Helpdesk mailbox.
- Perform regular building checks and ensure Health & Safety compliance.
- Coordinate planned maintenance and contractor schedules.
- Support office moves, setups, and general housekeeping.
- Liaise with suppliers and oversee reactive and scheduled works.
- Maintain accurate records and upload compliance data to internal systems.
- Assist with environmental and sustainability initiatives.
- Raise purchase orders, manage budgets, and source office equipment.
- Open the office daily and support Front of House duties.
What We Are Looking For:
- Solid office experience with a proactive and organised approach.
- Strong IT skills (Word, Outlook, Excel, SharePoint, Teams).
- Excellent communication and interpersonal skills.
- Ability to work flexibly and prioritise tasks effectively.
- Professional, resilient, and calm under pressure.
- Previous experience in a facilities or similar role.
- COSHH Management, IOSH or NEBOSH H&S qualification.
- Familiarity with ISO 14001 and 45001 standards.
- Membership of IWFM, IOSH, or IEMA.
Why Join Buro Happold?
At Buro Happold, we believe in creating a better, more sustainable world. You’ll be part of a team that values innovation, collaboration, and excellence. We offer a supportive environment where your contributions make a real difference.
What we offer you
Bring your knowledge and expertise to one of the world's most respected consultancies.
- Hybrid working arrangements
- Attractive salary
- Discretionary bonus
- Holiday entitlement of 25 days per annum (exclusive of bank holidays) and flexible holiday arrangements
- Generous company pension scheme, life assurance and income protection
- Flexible benefits including cycle scheme, dental insurance, optical cover, travel insurance, season ticket loans, and corporate discounts
- Enhanced parenthood leave policies
- A strong commitment to continuous development. Whatever stage in your career, we have a learning and development programme that will enable and empower you
- Entitlement to two memberships to professional bodies or subscriptions
- A commitment to your wellbeing through a comprehensive employee assistance programme and wellbeing activities
- An opportunity to support your local community and those in society that are most in need, wherever they are located in the world through our Share Our Skills (SOS) programme
- A supportive and inclusive environment that will welcome you through social and outreach activities from the Young Employees Forum to mentoring
- An international culture that wherever your career takes you at Buro Happold, you won't be far from exceptional.
Apply now and be where exceptional is everywhere.
A place for everyone
Buro Happold values an individual's flexible approaches to working patterns as an important part of the way you work and achieve balance. We welcome applications from those who are seeking flexibility in their careers.
Our exceptional portfolio of projects is the result of the diversity of thought, identities, backgrounds and experiences that shape us. Appreciating each other’s differences is key, we want employees to feel they don’t have to mask elements of their identity to thrive.
We are working to change the lack of representation of marginalised groups in the built environment and are particularly keen to hear from anyone who feels they are underrepresented in the industry. We have much to learn from one another. Embracing difference allows us to develop the most innovative and elegant solutions.
Please let us know if there are any adjustments we could make to the application process to make it easier and more comfortable for you. Contact recruitment@burohappold.com so we can work with you to support you throughout your application. #LI-TG1