Looking for an Executive Assistant role with real influence? Support senior leaders and help shape the future of Buro Happold.
This person can be based in our Bath or London office on a hybrid working model.
At Buro Happold, we are driven by purpose, collaboration and technical excellence. Our Business Support teams play a vital role in enabling our leaders and projects to succeed, and we are now looking for an experienced Executive Assistant to join our UK+ support community on a 12-month fixed term contract initially, with genuine potential for the right person to secure a permanent role.
This is a senior-level Executive Assistant role offering the opportunity to work closely with executive leaders, providing high-impact, proactive support while contributing to wider business initiatives. You’ll be part of a collaborative PA/EA network of 24 professionals within our wider Business Support group, with clear scope to grow into line management responsibilities over time.
About The Role
As an Executive Assistant, you will be a trusted partner to senior leaders, helping them stay focused on strategic priorities by providing seamless, organised and anticipatory support. You’ll take ownership of complex administrative activity while playing an active role in improving how the business operates. Discretion, professionalism and strong judgement are essential, as you’ll regularly handle sensitive and confidential information.
Key Responsibilities
Your responsibilities will include:
- Managing complex diaries, meetings, travel, events and schedules to ensure effective use of executive time.
- Monitoring and managing inboxes, prioritising communications and responding or redirecting as appropriate.
- Preparing, editing and maintaining high-quality correspondence, presentations, reports and documentation.
- Acting as a liaison between departments, stakeholders and clients, ensuring clear and timely communication.
- Gathering, compiling and presenting data and information to support reporting, planning and decision-making.
- Supporting and contributing to team and wider business projects, providing insight to improve operational effectiveness.
- Continuously reviewing and improving processes and ways of working.
- Supervising, coaching and supporting junior team members where required.
- Managing the performance and development of direct reports in line with internal processes.
What We Are Looking For:
- Proven experience supporting senior or executive-level leaders in a demanding environment.
- Experience managing or coaching others, with the ability to demonstrate positive outcomes.
- Highly organised, with the ability to prioritise multiple tasks, projects and deadlines effectively.
- Confident working independently, using initiative and exercising sound judgement.
- Strong stakeholder management and communication skills, with high emotional intelligence.
- Technologically confident, with strong MS365 skills and a willingness to adopt new tools.
- Commercially aware, with strong business acumen and attention to detail.
- Able to handle confidential and sensitive information with discretion and professionalism.
- A collaborative team player with a calm, positive and adaptable approach.
- An interest in financial information or data would be beneficial.
Why Join Buro Happold?
At Buro Happold, we believe in creating a better, more sustainable world. You’ll be part of a team that values innovation, collaboration, and excellence. We offer a supportive environment where your contributions make a real difference.
What we offer you
Bring your knowledge and expertise to one of the world's most respected consultancies.
- Hybrid working arrangements
- Attractive salary
- Discretionary bonus
- Holiday entitlement of 25 days per annum (exclusive of bank holidays) and flexible holiday arrangements
- Generous company pension scheme, life assurance and income protection
- Flexible benefits including cycle scheme, dental insurance, optical cover, travel insurance, season ticket loans, and corporate discounts
- Enhanced parenthood leave policies
- A strong commitment to continuous development. Whatever stage in your career, we have a learning and development programme that will enable and empower you
- Entitlement to two memberships to professional bodies or subscriptions
- A commitment to your wellbeing through a comprehensive employee assistance programme and wellbeing activities
- An opportunity to support your local community and those in society that are most in need, wherever they are located in the world through our Share Our Skills (SOS) programme
- A supportive and inclusive environment that will welcome you through social and outreach activities from the Young Employees Forum to mentoring
- An international culture that wherever your career takes you at Buro Happold, you won't be far from exceptional.
Apply now and be where exceptional is everywhere.
A place for everyone.
Technology is the beating heart of our work and intrinsic to our culture. We innovate. We think smart. We use digital solutions to constantly push forward. Employees choose to join Buro Happold because technology enables them to ‘be their best self’, multiplied but never replaced. This is how we are spearheading the digital transformation of the built environment. We are therefore looking for candidates with a digital mindset who embrace new technologies with ease and enthusiasm.
Buro Happold values an individual's flexible approaches to working patterns as an important part of the way you work and achieve balance. We welcome applications from those who are seeking flexibility in their careers.
Our exceptional portfolio of projects is the result of the diversity of thought, identities, backgrounds and experiences that shape us. Appreciating each other’s differences is key, we want employees to feel they don’t have to mask elements of their identity to thrive.