Document Controller

We are Buro Happold

We are a world-class global practice of engineers, designers, and advisors. We create transformative outcomes for clients and communities through integrated thinking and a truly interdisciplinary, interconnected community of passionate experts. 

Our founder, Sir Ted Happold, believed that it was out of the different skills and bodies of knowledge we have across our firm, that the quality of what we do really emerges. 

This culture of collaboration and respect is as strong today as ever and drives us to deliver elegant solutions that leave a positive lasting legacy for the communities we work in and the environment. We value human wellbeing, embrace mutual responsibility, and understand that a sustainable future is intrinsic to the economic and social impact of our work.  

Work with us to deliver a truly transformative future.

About You

Are you highly organized, detail‑oriented and looking to build your career in project documentation within an international engineering and design environment? We are seeking a Document Controller to join our team in Warsaw or Lublin, supporting multidisciplinary project teams and ensuring the accuracy, compliance and smooth flow of project information.You thrive in a structured environment, enjoy working with systems and documentation processes, and feel confident communicating with colleagues across various disciplines and seniority levels. If you are proactive, collaborative and eager to contribute to high‑quality project delivery, this role is an excellent opportunity to develop your expertise.

Your key duties

In this role, you will support project teams by managing documentation processes and ensuring accurate, timely and compliant information flow. Your main responsibilities include:

Document Control & Information Management

• Managing the registration, distribution, version control and archiving of project documentation.
• Uploading, downloading and organizing documents in SharePoint, project extranets and CDE platforms.
• Maintaining document registers and ensuring teams have access to the most up‑to‑date approved information.
• Supporting consistent use of document templates and adherence to project procedures.

Quality Assurance & Compliance

• Performing basic quality checks to ensure documents are complete, properly formatted and aligned with project requirements.
• Recording status changes, revisions and approvals in accordance with internal processes.
• Assisting project teams in meeting documentation‑related compliance standards.

Coordination & Communication

• Acting as a contact point for document‑related queries.
• Coordinating document submissions and supporting preparation for key project milestones.
• Monitoring document workflows and following up on required actions.

Project Support

• Supporting project setup activities, including preparing folder structures and initial documentation.
• Assisting with meeting notes, records and simple tracking reports.
• Contributing to improvements in document control processes.

Your skills and experience

You bring a combination of organizational, communication and digital skills to support effective document control processes.

Required

• Secondary education or higher.
• Strong organizational skills with attention to detail.
• Ability to work accurately under time pressure and manage multiple tasks.
• Good communication skills and confidence in interacting with project teams.
• Proficiency in Polish and English.
• Solid MS Office skills (especially Word and Excel).
• A proactive and collaborative working style with the ability to work independently.

Desirable (optional)

• Experience in document control or supporting project teams in engineering, construction or design environments.
• Familiarity with CDE/extranet platforms (e.g., Dalux, Aconex, Conject, 4Projects).
• Basic knowledge of AEC tools such as AutoCAD or Revit.
• Additional language skills (e.g., German).

What we offer you

• Stability of employment (employment contract) combined with flexibility (flexible work schedule and possibility to work partly remotely).
• Excellent office location in the centre of Warsaw or Lublin and well-designed office space.
• Private medical care (Medicover) 100% financed by the employer.
• Multisport Plus card subsidized in 50% or points in MyBenefit Cafeteria.
• Employee Capital Plans (PPK).
• Employee Assistance Program (EAP).
• Free access to a language learning platform for English and German (levels A1-C2) as well as on-site classes with a lecturer.
• Internal trainings and workshops, webinars, and hackathons.
• Holiday allowance. 
• The programme for recommending candidates for employment (cash bonus).
• Jubilee awards.
• Short Fridays and integration events in the spring and summer time.

Here at Buro Happold, expect the exceptional.

From the projects you will work on to the clients we work with. From career-defining opportunities to an inclusive and diverse practice where we all contribute to a more equitable world. From our reputation to our relationships. Wherever your Buro Happold career takes you, it’ll be anything but ordinary.  

Interested?   Intrigued?  Inspired?

Join us to find out what you’re really capable of.