Bid Team Group Coordinator
The UK Bid, Visual Communications and Knowledge team are based across our UK offices. This role is to provide support with their day-to-day activities and maintenance of key online libraries of work winning assets.
The role would suit an organised, resilient, and detail-oriented person with previous experience in an administrative role. You would ideally have experience of supporting a team of people as well as working on a one-to-one basis.
Here at Buro Happold, expect the exceptional.
From the projects you will work on to the clients we work with. From career-defining opportunities to an inclusive and diverse practice where we all contribute to a more equitable world. From our reputation to our relationships. Wherever your Buro Happold career takes you, it’ll be anything but ordinary.
Your next role
Join us and be surrounded by exceptional opportunities in an environment alive with innovation and possibility. Your new team has a willingness and curiosity to see possibility and potential in everything – from the most iconic projects to our everyday conversations.
- This is an extraordinary opportunity to contribute to our fantastic Business Support team.
- Buro Happold has a clear strategic plan, strong learning culture and entrepreneurial mindset that will allow you to thrive.
- You’ll be part of something bigger than us all where sustainability, equity, social and performance outcomes matter. Buro Happold is committed to doing the right thing, even when that’s the hardest thing. This is a genuine opportunity to make impact - and leave real legacy.
Key duties
Group Coordination
- Arranging, attending, and taking minutes including follow up action points for internal group and client meetings for the team where applicable
- Managing and coordinating business travel arrangements for the team, using an online platform, and liaising with external Travel Management Company when required
- Liaising and working with central business services teams when required
- Typing, formatting, reviewing and modification of correspondence and documents prepared by the team – ensuring the Brand guidelines are followed
- Arranging discipline team away days / events
- Working alongside Welcome Coordinators to facilitate onboarding of new starters, including in-person support on first day and beyond
- Being point of contact for technical new starter notifications, reviewing these and setting up induction sessions for those at appropriate grade (eg those with work winning responsibilities)
- Manage allocation of IT hardware and software, ensuring that the IT requirements of the group are notified to IT support
- General ad-hoc admin duties
Asset Management Support
- Monitoring new project sheet requests and allocating across the bid team to write
- Maintenance of OpenAsset as directed by the Knowledgebase Manager including editing content and assigning new staff photography
- Supporting our Project Leads role with upkeep of key databases such as our portal registrations / renewals and general updates
Learning & Development
- Training team members in the use of the company systems/ processes/ Buro Happold Templates
- Commitment to self-learning / development
Systems
- Ensure adherence to the administration side of our QMS
- Ensure that common systems and templates are set up and that any problems are communicated to IT Support
Your skills and experience
- Excellent computer and IT skills including; Word, Excel, PowerPoint, SharePoint and Teams
- Experience of setting up and maintaining administrative procedures
- Experience of maintaining quality management systems
- Good communication skills
- Confident, proactive character, with the ability to take the lead in challenging situations and problem solve
- Must be adaptable and open to change
- High level of attention to detail
- Experience of working with all levels of seniority
- Solid foundation of office experience
- Working to multiple deadlines
- Experience of supporting large teams and working across offices
- Experience of supporting a team of people as well as working on a one-to-one basis
What we offer you
Bring your knowledge and expertise to one of the world’s most respected consultancies.
- Hybrid working arrangements.
- Attractive salary and benefits package including life assurance and income protection.
- Holiday entitlement of 25 days per annum (exclusive of bank holidays) and flexible holiday arrangements.
- Generous company pension scheme.
- Flexible benefits including cycle scheme, dental insurance, optical cover, travel insurance, season ticket loans, and corporate discounts.
- Enhanced parenthood leave policies.
- 3pm finish on the last Friday of the month.
- A strong commitment to your continuous development. Whatever stage in your career, we have a learning and development programme that will enable and empower you.
- Entitlement to two memberships to professional bodies or subscriptions
- A commitment to your wellbeing through a comprehensive employee assistance programme and wellbeing activities A supportive and inclusive environment that will welcome you through social and outreach activities from the Young Employees Forum to mentoring.
- An international culture that wherever your career takes you at Buro Happold, you won’t be far from the exceptional.
Apply now and be where exceptional is everywhere.
A place for everyone
Buro Happold values individual's flexible approaches to working patterns as an important part of the way you work and achieve balance. We welcome applications from those who are seeking flexibility in their careers.
Our exceptional portfolio of projects is the result of the diversity of thought, identities, backgrounds and experiences that shape us. Appreciating each other’s differences is key, we want employees to feel they don’t have to mask elements of their identity to thrive.
We are working to change the lack of representation of marginalised groups in the built environment and are particularly keen to hear from anyone who feels they are underrepresented in the industry. We have much to learn from one another. Embracing difference allows us to develop the most innovative and elegant solutions.
Please let us know if there are any adjustments we could make to the application process to make it easier and more comfortable for you. Contact recruitment@burohappold.com so we can work with you to support you throughout your application.
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