Buro Happold is recruiting an Administration Assistant to provide administration support to the Group Coordinators (GCs), Engineering teams and local office as directed by the Lead Group Coordinator.
Based from our Bath office, the role will see the Admin Assistant be at the forefront of company knowledge, providing seamless and accountable support to the GCs and Engineering teams, planning, prioritising and managing multiple tasks with multiple deadlines, whilst maintaining attention to detail.
Here at Buro Happold, expect the exceptional.
From career-defining opportunities to an inclusive and diverse practice where we all contribute to a more equitable world. From our reputation to our relationships. Wherever your Buro Happold career takes you, it’ll be anything but ordinary.
Key Duties:
- General administration i.e., photocopying, scanning documents, arranging printing and binding.
- Liaising and working with central business services teams when required, including liaising with IT to manage and maintain email distribution lists.
- Arranging business travel (flights, car hire, taxi’s, train tickets, accommodation) including Visa arrangements and passport applications.
- Monitoring mailboxes, highlighting or picking up urgent requests as necessary.
- Typing or modification of correspondence and documents prepared by engineering staff.
- Assisting with housekeeping of non-project related filing systems.
- Liaise with LGCs/GCs to assist with team meeting arrangements (booking meeting rooms, ordering of refreshments, preparing meeting agendas, provide minute taking and produce minutes.)
- Set up of meeting rooms and support any LogiTech/Teams operational issues.
- Creating and maintaining office databases in excel such as global headcount lists, office staff lists.
- Assist in producing or formatting PowerPoint presentations.
- Ordering business cards.
- Welcome Coordinator i.e., identifying all upcoming new starters and planning and implementing their first day arrangements, such as equipment, desk bookings, inductions, office tour.
- Assisting where possible with overflow of work such as updating team InDesign organograms, and Word, PowerPoint or InDesign report formatting.
- Additional tasks as necessary.
Required Skills
- Demonstrable computer and IT skills including; Word, Excel, PowerPoint, SharePoint and Teams.
- Experience of setting up and maintaining administrative procedures.
- Experience of maintaining quality management systems.
- Ability to address challenging situations and problem solve.
- Knowledge of InDesign would be desirable – training will be provided.
- Knowledge of Photoshop and Illustrator would be desirable – training can be provided.
- Solid foundation of office experience.
- Working to multiple deadlines.
- Experience of supporting large teams and working across offices.
- Experience of supporting a team of people as well as working on a one-to-one basis.
What we offer:
- Generous holiday entitlement of 25 days per annum, exclusive of Bank Holidays.
- Hybrid working arrangements.
- Company Pension Scheme.
- Life Assurance.
- Income Protection.
- Flexible Benefits - including Cycle scheme, Dental insurance, Optical Cover, Travel insurance and Corporate discounts.
- Early leaving at the end of the month - Buro Happold actively encourages its employees to finish at 3pm on the last Friday of each month (depending on business demands). These hours can equate to an additional 4 days leave per annum.
A place for everyone
Buro Happold values an individual's flexible approaches to working patterns as an important part of how you work and achieve balance. We welcome applications from those who are seeking flexibility in their careers.
Our exceptional portfolio of projects is the result of the diversity of thought, identities, backgrounds, and experiences that shape us. Appreciating each other’s differences is key, we want employees to feel they don’t have to mask elements of their identity to thrive.
We are working to change the lack of representation of marginalised groups in the built environment. We are particularly keen to hear from anyone who feels they are underrepresented in the industry. We have much to learn from one another. Embracing differences allows us to develop the most innovative and elegant solutions.
Please let us know if there are any adjustments we could make to the application process to make it easier and more comfortable for you. Contact recruitment@burohappold.com so we can work with you to support you throughout your application.
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