Thrive on openness, respect, and collaboration? Good. Us too. Join as our new Catering Coordinator
What’s the purpose of the role?
As London Catering Coordinator, you will be responsible for delivering a consistently high standard of catering services that enhance the client and employee experience. This role is central to ensuring the smooth operation of hospitality across the office, from managing supplier relationships and coordinating daily service delivery to maintaining equipment and supporting team events.
Your attention to detail, proactive approach, and commitment to quality will help drive operational excellence and uphold our workplace standards.
Your next role:
Hospitality & Catering Coordination
- Order and coordinate hospitality requests for internal and external client meetings
- Prepare and fulfil catering orders, tea/coffee requests, and deliver food to meeting places
- Receive and unpack all catering deliveries
- Ensure food presentation standards are met and dietary requirements are accommodated
- Review quality and cost-effectiveness of external catering suppliers
- Obtain feedback on catering processes and apply continual improvement
Office Consumables & Equipment Maintenance
- Daily setup, replenishment, and cleaning of office tea points
- Maintain vending machine stock and update vending software system
- Ensure daily upkeep of coffee machines, including cleaning, restocking, and coordinating maintenance
- Order and maintain stock of office consumables
- Ensure kitchen and tea point spaces are clear, tidy, and presentable
Supplier & Budget Management
- Own and manage catering supplier relationships, including contract negotiations, renewals, and onboarding
- Raise purchase orders and ensure catering costs are allocated to correct charge codes
- Oversee product quality and sustainability in line with company guidelines
- Manage catering reporting dashboard to track utilisation and operational expenditure
Team Collaboration & Event Support
- Manage London catering requests including the group inbox and calendar, responding to queries promptly
- Maintain clear and consistent communication with facilities and front of house teams
- Assist the UK Office Operations Coordinator with team and office-wide social events
Your skills and experience:
The right candidate will:
- Hold a Level 2 in Food Hygiene
- Have in depth knowledge of Food Safety, Allergens and Safety Regulations
- Microsoft suite intermediary/advanced
- Power BI / dashboard management
- Exceptional time management and organisational skill set
- Ability to prioritise duties, communicate, be pro-active and comfortable with working on your own initiative
- You will be enthusiastic, willing and have a can-do attitude
- You will have a positive mindset, excel at customer service, and have a passion for hospitality
A place for everyone
Buro Happold values individual's flexible approaches to working patterns as an important part of the way you work and achieve balance. We welcome applications from those who are seeking flexibility in their careers.
Our exceptional portfolio of projects is the result of the diversity of thought, identities, backgrounds and experiences that shape us. Appreciating each other’s differences is key, we want employees to feel they don’t have to mask elements of their identity to thrive.
We are working to change the lack of representation of marginalised groups in the built environment and are particularly keen to hear from anyone who feels they are underrepresented in the industry. We have much to learn from one another. Embracing difference allows us to develop the most innovative and elegant solutions.
Please let us know if there are any adjustments we could make to the application process to make it easier and more comfortable for you. Contact recruitment@burohappold.com so we can work with you to support you throughout your application.
Join us to find out what you’re really capable of.
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