Admin Assistant
As directed by the Lead Group Coordinator, you will provide seamless and accountable administrative support to the Group Coordinators, Engineering teams, and the local office. You are an independent thinker, a positive team player who boosts morale, and you excel under pressure. Additionally, you actively seek to enhance company processes and procedures.
This is a full-time permanent role in our Bath office and combines office and home working. You’ll be expected to be in the office at least 2 - 3 days per week.
Here at Buro Happold, expect the exceptional.
From the projects you will work on to the clients we work with. From career-defining opportunities to an inclusive and diverse practice where we all contribute to a more equitable world. From our reputation to our relationships. Wherever your Buro Happold career takes you, it’ll be anything but ordinary.
Your next role
Join us and be surrounded by exceptional opportunities in an environment alive with innovation and possibility. Your new team has a willingness and curiosity to see possibility and potential in everything – from the most iconic projects to our everyday conversations.
- This is an extraordinary opportunity to contribute to our fantastic Business Services team.
- Buro Happold has a clear strategic plan, strong learning culture and entrepreneurial mindset that will allow you to thrive.
- You’ll be part of something bigger than us all where sustainability, equity, social and performance outcomes matter. Buro Happold is committed to doing the right thing, even when that’s the hardest thing. This is a genuine opportunity to make impact - and leave real legacy.
Key duties
- General administration i.e., photocopying, scanning documents, arranging printing and binding.
- Arranging business travel (flights, car hire, taxi’s, train tickets, accommodation) including Visa arrangements and passport applications.
- Monitoring GC mailbox, highlighting or picking up urgent requests as necessary.
- Typing or modification of correspondence and documents prepared by engineering staff.
- Liaise with LGCs/GCs to assist with team meeting arrangements (booking meeting rooms, ordering of refreshments, preparing meeting agendas, provide minute taking and produce minutes.)
- Set up of meeting rooms and support any LogiTech/Teams operational issues.
- Creating and maintaining office databases in excel such as global headcount lists, office staff lists.
- Assist in producing or formatting PowerPoint presentations.
- Welcome Coordinator i.e., identifying all upcoming new starters and planning and implementing their first day arrangements, such as equipment, desk bookings, inductions, office tour.
- Assisting the LGCs/GC where possible with overflow of work such as updating team InDesign organograms, and Word report formatting.
Your skills and experience
- Excellent computer and IT skills including; Word, Excel, PowerPoint, SharePoint and Teams.
- Experience of setting up and maintaining administrative procedures.
- Experience of maintaining quality management systems.
- Good communication skills.
- Confident, proactive character, with the ability to take the lead in challenging situations and problem solve.
- Experience of working with all levels of seniority.
- Solid foundation of office experience and working to multiple deadlines.
- Experience of supporting large teams and working across offices.
- Experience of supporting a team of people as well as working on a one-to-one basis.
- Knowledge of InDesign would be desirable – training will be provided.
- Knowledge of Photoshop and Illustrator would be desirable – training can be provided.
What we offer you
Bring your knowledge and expertise to one of the world’s most respected consultancies.
- Hybrid working arrangements.
- Attractive salary and benefits package including life assurance and income protection.
- Holiday entitlement of 25 days per annum (exclusive of bank holidays) and flexible holiday arrangements.
- Generous company pension scheme.
- Flexible benefits including cycle scheme, dental insurance, optical cover, travel insurance, season ticket loans, and corporate discounts.
- Enhanced parenthood leave policies.
- 3pm finish on the last Friday of the month.
- A strong commitment to your continuous development. Whatever stage in your career, we have a learning and development programme that will enable and empower you.
- Entitlement to two memberships to professional bodies or subscriptions
- A commitment to your wellbeing through a comprehensive employee assistance programme and wellbeing activities A supportive and inclusive environment that will welcome you through social and outreach activities from the Young Employees Forum to mentoring.
- An international culture that wherever your career takes you at Buro Happold, you won’t be far from the exceptional.
Apply now and be where exceptional is everywhere.
A place for everyone
Buro Happold values individual's flexible approaches to working patterns as an important part of the way you work and achieve balance. We welcome applications from those who are seeking flexibility in their careers.
Our exceptional portfolio of projects is the result of the diversity of thought, identities, backgrounds and experiences that shape us. Appreciating each other’s differences is key, we want employees to feel they don’t have to mask elements of their identity to thrive.
We are working to change the lack of representation of marginalised groups in the built environment and are particularly keen to hear from anyone who feels they are underrepresented in the industry. We have much to learn from one another. Embracing difference allows us to develop the most innovative and elegant solutions.
Please let us know if there are any adjustments we could make to the application process to make it easier and more comfortable for you. Contact recruitment@burohappold.com so we can work with you to support you throughout your application.
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