Project Operations Coordinator
Are you ready to play a pivotal role in the success of our engineering projects? As a Project Operations Co-ordinator, you will be the backbone of our Project Operations team, providing essential commercial and operational support to our engineering teams.
Working closely with the Project Operations Manager, Job Leaders, and Project Directors, you'll ensure accurate resourcing, meticulous planning, and precise financial reporting of Engineering projects within the UK. Your efforts will help maintain consistency as well as help to identify, manage and mitigate our exposure to risks, and drive the success of our Specialist Consulting disciplines and the broader Project Operations team. If you're detail-oriented, proactive, and eager to make a significant impact, we want you on our team!
Here at Buro Happold, expect the exceptional.
From the projects you will work on to the clients we work with. From career-defining opportunities to an inclusive and diverse practice where we all contribute to a more equitable world. From our reputation to our relationships. Wherever your Buro Happold career takes you, it’ll be anything but ordinary.
Your next role
Join us and be surrounded by exceptional opportunities in an environment alive with innovation and possibility. Your new team has a willingness and curiosity to see possibility and potential in everything – from the most iconic projects to our everyday conversations.
- This is an extraordinary opportunity to contribute to our fantastic Business Support team.
- Buro Happold has a clear strategic plan, strong learning culture and entrepreneurial mindset that will allow you to thrive.
- You’ll be part of something bigger than us all where sustainability, equity, social and performance outcomes matter. Buro Happold is committed to doing the right thing, even when that’s the hardest thing. This is a genuine opportunity to make impact - and leave real legacy.
Key duties
- To maintain an accurate representation of financial performance across teams and projects, through the regular update of information in our ERP (Vantagepoint).
- To support the Project Operations Managers with their management of the commercial performance of engineering teams, through the reporting and review of data from our ERP.
- To build and maintain strong relationships with key stakeholders both within the engineering teams and the Project Operations community, and works as part of these teams
- To hold a good understanding of Buro Happold systems and processes with a view to becoming a super user for those internal systems used within the role, and to provide guidance and champion best business practice
- To commit to learning and applying new skills with support and guidance of the Project Operations Managers, and to keeping up to date with new technical developments and tools
- To understand the impact of change, both in business processes and on projects
- To recognise and escalate risks and issues to the Project Operations Managers
- To ensure work own is prioritised and deadlines are met
Project Setup
- Support Job Leaders to populate their own resource plans; ensure plans are populated
- Liaise with JLs to ensure fees are allocated to workstages as instructed by Project Directors (PDs)
Project Maintenance
- Support the POM with the review of job performance in the cost centre
- Support the adjustment of plans under direction of POM, JLs or PDs in the group
Project Accounts
- Assist POM with task relating to project accounts reviews at month end
- Liaise with housekeeping regarding misposted time, under direction of JLs and POM
Future Work
- Maintain bids (checking start dates, fees and probabilities) and ensure missing data is completed, contacting others in the project team as necessary
- Review and update P projects and plans under direction of PDs within the Cost Centre
- Create new opportunities or bids and projects
Job Leader Reviews
- Review planned versus actual time bookings with POM
- Assist JLs with adjustments
Resource Management
- Support POM and engineering team in ensuring capacity report (RUBO) is up to date and accurate (specific attention to In Pursuit plans starting in month)
- Populate / amend Non-Project (Z) plans
Training and support
- Provide ad hoc ERP support / assistance
- Provide ad hoc reporting support / assistance Reporting • One-off data/report requests or collation as and when needed
Your skills and experience
- Degree or similar qualification or commensurate vocational background in a relevant field (Business Management, Finance, Project Management)
- Numerate, with strong analytical skills
- Strong verbal and written communication skills
- Organised and able to prioritise work
- Comfortable talking to a variety of stakeholders and able to pick the appropriate approach
- Background in business support
- Experience of working within a professional services organisation
- Comfortable with data systems, reporting and databases, and has experience carrying out data analysis
What we offer you
Bring your knowledge and expertise to one of the world’s most respected consultancies.
- Hybrid working arrangements.
- Attractive salary and benefits package including life assurance and income protection.
- Holiday entitlement of 25 days per annum (exclusive of bank holidays) and flexible holiday arrangements.
- Generous company pension scheme.
- Flexible benefits including cycle scheme, dental insurance, optical cover, travel insurance, season ticket loans, and corporate discounts.
- Enhanced parenthood leave policies.
- 3pm finish on the last Friday of the month.
- A strong commitment to your continuous development. Whatever stage in your career, we have a learning and development programme that will enable and empower you.
- Entitlement to two memberships to professional bodies or subscriptions
- A commitment to your wellbeing through a comprehensive employee assistance programme and wellbeing activities A supportive and inclusive environment that will welcome you through social and outreach activities from the Young Employees Forum to mentoring.
- An international culture that wherever your career takes you at Buro Happold, you won’t be far from the exceptional.
Apply now and be where exceptional is everywhere.
A place for everyone
Buro Happold values individual's flexible approaches to working patterns as an important part of the way you work and achieve balance. We welcome applications from those who are seeking flexibility in their careers.
Our exceptional portfolio of projects is the result of the diversity of thought, identities, backgrounds and experiences that shape us. Appreciating each other’s differences is key, we want employees to feel they don’t have to mask elements of their identity to thrive.
We are working to change the lack of representation of marginalised groups in the built environment and are particularly keen to hear from anyone who feels they are underrepresented in the industry. We have much to learn from one another. Embracing difference allows us to develop the most innovative and elegant solutions.
Please let us know if there are any adjustments we could make to the application process to make it easier and more comfortable for you. Contact recruitment@burohappold.com so we can work with you to support you throughout your application.
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