We are Buro Happold
We are a world-class global practice of engineers, designers, and advisors. We create transformative outcomes for clients and communities through integrated thinking and a truly interdisciplinary, interconnected community of passionate experts.
Our founder, Sir Ted Happold, believed that it was out of the different skills and bodies of knowledge we have across our firm, that the quality of what we do really emerges.
This culture of collaboration and respect is as strong today as ever and drives us to deliver elegant solutions that leave a positive lasting legacy for the communities we work in and the environment. We value human wellbeing, embrace mutual responsibility, and understand that a sustainable future is intrinsic to the economic and social impact of our work.
Work with us to deliver a truly transformative future.
About You
Are you a Project Operations professional looking to further develop your expertise and make an impact on projects across Europe and beyond? Buro Happold is looking to recruit a Project Operations Coordinator to join our Project Operations Team at our office in Warsaw.
Your key duties
- Support Project Leaders and Project Directors with project planning, setup, and financial tracking to ensure high‑quality delivery within deadlines and budget.
- Run regular project health checks, review project performance, and highlight potential adjustments related to planned costs, fees, or contingency.
- Prepare, update, and maintain reports, and data outputs with high accuracy and attention to detail.
- Attend project meetings and represent Project Operations in discussions with internal stakeholders.
- Monitor sub‑consultant costs, collaborate with Finance on project‑related queries, and support month‑end project accounts preparation.
- Support colleagues with ERP system usage, including providing training and guidance where needed.
- Contribute to team initiatives, process improvements, and knowledge sharing across disciplines and offices.
Your skills and experience
As an aspiring or experienced Project Operations professional, you are able to demonstrate:
- 2 years of experience in a project coordination, project operations, finance support, or similar role within a professional services, engineering, or consulting environment.
- Exposure to international or multi‑disciplinary projects.
- Strong analytical skills and the ability to work with large data sets confidently and accurately.
- A pragmatic and proactive approach - you enjoy working on complex projects and finding solutions.
- Experience with ERP systems (e.g., Deltek Vantagepoint) and solid skills in MS Office; Power BI is an advantage.
- Fluent English and Polish language skills.
- Interest in professional development and growing within project management, financial coordination, or operations.
What we offer you
- Stability of employment (employment contract) combined with flexibility (flexible work schedule and possibility to work partly remotely).
- Excellent office location in the centre of Warsaw and well-designed office space.
- Private medical care (Medicover) 100% financed by the employer.
- Multisport Plus card subsidized in 50% or points in MyBenefit Cafeteria.
- Employee Capital Plans (PPK).
- Employee Assistance Program (EAP).
- Free access to a language learning platform for English and German (levels A1-C2) as well as on-site classes with a lecturer.
- Internal trainings and workshops, webinars, and hackathons.
- Holiday allowance.
- The programme for recommending candidates for employment (cash bonus).
- Jubilee awards.
- Short Fridays and integration events in the spring and summer time.
Here at Buro Happold, expect the exceptional.
From the projects you will work on to the clients we work with. From career-defining opportunities to an inclusive and diverse practice where we all contribute to a more equitable world. From our reputation to our relationships. Wherever your Buro Happold career takes you, it’ll be anything but ordinary.
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Interested? Intrigued? Inspired?
Join us to find out what you’re really capable of.