Are you looking to develop your career as an Admin Assistant? Build your skills and grow with Buro Happold.
We require an Admin Assistant Assistant to support the day-to-day running of the Hong Kong office and help to maintain a consistent, professional and welcoming service for colleagues and visitors.
The role covers a mix of administrative, front-of-house and office support for the Hong Kong office. You will create an organised and welcoming workplace, coordinating routine travel and expense administration, and ensuring day-to-day activities are completed accurately and consistently.
Key Duties:
- Provide general office administration and reception support to ensure smooth day-to-day operations.
- Coordinate meetings, visitor arrangements, catering, and office events.
- Manage travel bookings, office expenses, and administrative support.
- Maintain office supplies, facilities, vendors services, and day-to-day office operations.
- Coordinate employee’s onboarding and offboarding activities.
- Maintain accurate records, documentation, and administrative processes.
- Contribute to a positive, professional, and efficient workplace environment.
- Assist with ad hoc administrative projects and duties as required.
Your skills & experience
- Minimum 2 years' experience in office administration, reception, office coordination, or executive support roles.
- Experience supporting meetings, travel arrangements, office events, and day-to-day office operations.
- Proficient in Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint, and Teams.
- Strong organizational, communication and interpersonal skills with good attention to detail.
- Professional, proactive, and able to handle multiple priorities and confidential information with discretion.
- Fluent in English and Cantonese; experience in a multinational environment and Mandarin is an advantage.
What we offer:
- Annual leave - 20 days leave per year or the option of 15 days leave with 5 days leave pay.
- Competitive MPF contribution.
- Tax efficiencies for housing.
- Discretionary pay review and bonus.
A place for everyone
Buro Happold values an individual's flexible approaches to working patterns as an important part of how you work and achieve balance. We welcome applications from those who are seeking flexibility in their careers.
Our exceptional portfolio of projects is the result of the diversity of thought, identities, backgrounds, and experiences that shape us. Appreciating each other’s differences is key, we want employees to feel they don’t have to mask elements of their identity to thrive.
We are working to change the lack of representation of marginalised groups in the built environment. We are particularly keen to hear from anyone who feels they are underrepresented in the industry. We have much to learn from one another. Embracing differences allows us to develop the most innovative and elegant solutions.
Please let us know if there are any adjustments we could make to the application process to make it easier and more comfortable for you. Contact recruitment@burohappold.com so we can work with you to support you throughout your application.
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